Town of Greenfield
Selectmen’s Meeting Minutes
Wednesday – March 12, 2008 – 6:00 pm
Present: Chairman: Aaron Kullgren; Selectwoman: Karen Day; Selectman: Jarvis Adams, IV
Chairman Kullgren called the meeting to order at 6:00 pm
Administrative Assistant, Deb Davidson taking minutes
Appointments:
6:20 – Code Officer, Peter Hopkins - Hopkins briefly discussed various building permits that have been submitted to date in 2008.
6:35 – Fire Chief, Jim Plourde -
· Town Meeting - Chairman Kullgren discussed with Chief Plourde, the Board would like to present an amendment for Article 7. The amendment would allow the use of the CRF (Article 6), if passed, to be used for the 5% match for the grant.
Selectmen discussed the capital reserve funds and the future of capital reserves being used for future Fire Department purchases.
· Forest Fire Reimbursement – Chief Plourde discussed his budget, he recently noticed Forest Fire reimbursement having a 0.00 balance. Plourde explained the funds must to be in the budget in the event of a major brushfire or an illegal burn; the town can bill the people and will be reimbursed. Also if a mutual aid town needs assistance, then we would be able to reimburse towns if we were billed.
Adams discussed setting up a Capital Reserve fund and having a cap on the fund. This will be researched for 2009. The Fire Dept. budget will be adjusted from the floor. There will be $500.00 added for Forest Fire reimbursement.
· Cell phone – Chief Plourde commented on minutes which reflected his cell phone being questioned at a previous meeting, he wanted it to be on the record his cell phone is his personal cell phone.
Selectwoman Day asked about the telephone expense as that line had been questioned at the budget hearing. Chief Plourde explained the expense is because the department had doubled up on Internet services for a few months at the end of 2007. This has been taken care of and we should see a decrease. DSL and the landline were discussed. Kullgren suggested having a DSL line and a landline set up as sub accounts for clarity to residents.
· General discussion – Chairman Kullgren discussed what is an appropriate time to get fire, police, rescue and Crotched Mtn. together to discuss services for Crotched Mountain. This will be scheduled shortly after town meeting, maybe the first week or two of April.
Chief Plourde mentioned the numbers are down for fire and rescue, people seem to not have the time to commit. There are some new members and they are scheduled for training, medical certifications and are very active.
Other Business:
· Mail - Selectmen reviewed the miscellaneous mail
· Minutes - Selectmen signed minutes of 3/4/08 as written
· A/P - Selectmen signed the A/P Manifest & invoices
· TEC - Discussion followed regarding the Selectmen, Deb and the Town Energy Committee visiting the Town of Epping on March 29, 2008 – Administrative Assistant will e-mail Roger Lessard and they will firm up the trip.
· Towing License - Adams to report on the request for CNL Towing license – After speaking with these people they have decided not to do this and therefore the application will not need to be processed.
· Resignation - Clark Craig submitted his resignation to take effect March 21, 2008. Selectmen regretfully accepted his resignation.
· Deputy Treasurer – Selectmen reviewed a resume for Melissa Champagne as Deputy Treasurer. Selectmen instructed Administrative Assistant, Davidson to notify Treasurer, Katherine Heck that the Board supports this appointment and to go forward and prepare an appointment for Mrs. Champagne.
· Election - Selectmen briefly discussed the election, the discussed the new voting booth, no decision was made with regards to having more made or not. The Meeting House was not set up properly on Tuesday am., it was handled, however Administrative Assistant will make sure it is setup properly in November for the Presidential.
· Francestown Road – Administrative Assistant was instructed to contact Mr. & Mrs. Williams and discuss the road, their lawn, problems with plowing and assure them the Board appreciates their patience and further, when the snow melts the Selectboard and the Road Agent will do a complete analysis on the situation.
With no further business the meeting adjourned at 7:30 pm. The next meeting will be held on Tuesday, March 18, 2008 at 6:00 pm.
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